DU-BMB Trust

CONSTITUTION

1. Name of the Trust:

The Trust shall be named Dhaka University Department of Biochemistry and Molecular Biology Trust; hereinafter

called DU-BMB Trust.

2. Address of the Trust:

Department of Biochemistry and Molecular Biology

University of Dhaka

Dhaka-1000, Bangladesh.

Website: http://bmbudhaka.net/

Fax: 880-2-8615583

3. Aims and Objectives of the Trust:

	(a)	to provide financial assistance to the Department of Biochemistry and Molecular Biology, University of Dhaka
		(BMB-DU) in its endeavor to improve the academic, research and infrastructure development;
	(b)	to provide financial assistance in organizing national and international seminar/symposium/workshops in
		biochemistry and molecular biology;
	(c)	to encourage expatriate biochemists and molecular biologists to visit BMB-DU for its development;
	(d)	to offer stipends, scholarships or fellowships to outstanding students of BMB-DU;
	(e)	to honor alumni of BMB-DU, for outstanding contributions in various fields at the national and
		international levels;
	(f)	to do all other acts which may be deemed necessary by the Board of Trustees, for the welfare of the alumni
		of BMB-DU, and for the development of biochemistry and molecular biology esources in Bangladesh.

4. Members of the Trust:

Alumni and teachers of the BMB-DU, donating to the DU-BMB Trust a sum of money as prescribed by the Board

of Trustees, shall be a member of the DU-BMB Trust, hereinafter called a Member Trustee. Until further decision

by the Board of Trustees all alumni donating a minimum sum of Tk.5000.00 (Taka five thousand) only shall be a

Member Trustee of the DU-BMB Trust.

5. Patrons of the Trust:

An alumnus of the BMB-DU, donating to the DU-BMB Trust a sum of money prescribed by the Board of Trustees,

from time to time, shall be a Patron of the DU-BMB Trust, hereinafter called a Patron Trustee. Until further

decision by the Board of Trustees:

	(a)	An alumnus donating a minimum sum of Tk.50,000.00 (Taka fifty thousand) only shall be a Patron Trustee
		of the DU-BMB Trust;
	(b)	A Member Trustee may become a Patron Trustee by donation, in cash or kind in future.
	(c)	A board displaying the names of all Patron Trustees shall be maintained in the BMB-DU.

6. List of Trustees:

Member Trustees and Patron Trustees of the Trust shall jointly be called the Trustees of the DU –BMB Trust. A

permanent list of theTrustees shall be maintained in the office of the Trust. These Trustees shall form the

Electoral College for the purpose of election of the Board of Trustees, excepting the post of Chairman, which shall

be held by the Chairperson of the Department of Biochemistry and Molecular Biology, University of Dhaka.

7. Board of Trustees:

The management and administration of the DU-BMB Trust shall vest on a Board of Trustees consisting of 15

persons. The tenure of the Board of Trustees shall be two years counted from 1^st July to 30^th June.

8. Composition of the Board of Trustees:

The Board of Trustees shall comprise of the following:

Chairman	1
Vice Chairman-I	1
Vice Chairman-II	1
Member Executive	1
Member Finance	1
Members	10

Chairman: The Chairman of BMB-DU shall be the Chairman of the DU-BMB Trust;

Vice-Chairmen: The Vice-Chairman-I shall be elected by the Trustees (as defined in Article 6) from among

themselves providing that the candidate is not a teacher of BMB-DU. The Vice-Chairman-II shall be elected by

the Trustees from among the Teachers of the BMB-DU providing that the candidate is a Trustee.

Member Executive: The Member Executive of the DU-BMB Trust shall be elected by the Trustees (as defined in

Article 6).

Member Finance: Member Finance of the DU-BMB Trust shall be elected by the Trustees (as defined in

Article 6).

Members: Of the 10 Members of the Board of Trustees of DU-BMB Trust, five shall be elected by the

departmental Academic Committee Trustees (as defined in Article 6) from among the teachers of BMB-DU

Trustees. The other five Members shall be elected by the Trustees (as defined in Article 6) from among

themselves providing that the candidates are not teachers of BMB-DU.

9. Functions and Powers of the Office Bearers:

9.1. Chairman:

	(a)	The Chairman will preside over all the meetings of the Trust including meetings of the Board of Trustees and
		the General Meetings.
	(b)	The Chairman shall have the power to convene an emergency meeting of the Board of Trustees.
	(c)	In case of emergency, the Chairman may, in consultation with the Board of Trustees, take an action on behalf
		of the General body. But he/she shall report it to the Annual General Meeting.
	(d)	He/She shall operate the Bank Accounts of the Trust jointly with the Member Finance, or with the Member

Executive in absence of the Member Finance, as defined in Article 16 (b).

9.2. Vice Chairmen:

In the absence of the Chairman, the Vice-Chairman-I shall exercise the power of the Chairman. In the absence

of both Chairman and Vice-Chairman-I, the Vice-Chairman-II shall exercise the power of the Chairman.

9.3. Member Executive:

	(a)	The Member Executive is the chief executive officer of the Trust. He/She shall be responsible to the Board of
		Trustees for implementing the various decisions/resolutions of the Board of Trustees, be accountable to the
		Board of Trustees for his/her actions, and shall always work in consultation with the Chairman of the Trust.
	(b)	The Member Executive shall give notice of meetings in consultation with the Chairman and write proceedings
		of the meetings.
	(c)	The Member Executive shall prepare the report of the Annual General Meetings in consultation with the
		Chairman and get them approved by the Board of Trustees before presenting them to the Annual General
		Meeting (AGM).
	(d)	He/She shall supervise and guide the staff employed by the Trust.
	(e)	All correspondence of the Trust shall be sent under the signature of the Member Executive.
	(f)	If the post of the Member Executive falls vacant, the Board of Trustees shall appoint a new Member
		Executive from amongst the Members of the Board of Trustees for the rest of the tenure.

9.4. Member Finance:

	(a)	The Member Finance shall prepare the Annual Budget of the Trust in consultation with the Chairman and
		the Member Executive.
	(b)	He/She shall keep the accounts of the Trust and maintain necessary register and records of all transactions.
	(c)	He/She shall operate the Bank Accounts of the Trust jointly with the Chairman of the Trust.
	(d)	The Member Finance shall prepare the financial reports of the Trust and arrange them to be audited by a
		qualified auditor appointed by the Board of Trustees before presenting to the AGM.
	(e)	If the post of the Member Finance falls vacant, the Board of Trustees shall appoint a new Member Finance
		from amongst the Members of the Board of Trustees for the rest of the tenure.

9.5. The Members:

The Members shall be responsible for smooth functioning of the Board of Trustees. They shall have the right to

raise any proposal and discuss it in the Board of Trustees for proper functioning of the Trust and for achieving

the objectives of the Trust.The Members shall carry out any duty assigned to them by the Board of Trustees.

10. Election of the Board of Trustees:

The election of the Board of Trustees shall take place during the Biennial General Meeting of the Trust (Second

year of the Board of Trustees).

	(a)	At least two months before the end of their tenure, the Board of Trustees shall appoint an Election
		Commissioner. The Election Commissioner shall invite nominations for the office of the Board of Trustees at
		least 30 days before the Biennial General Meeting.
	(b)	The Election Commissioner shall consider the nominations received and prepare a list of the names of the
		valid candidates. The voting shall take place in the BMB-DU at a date fixed for the Biennial General Meeting.

11. Meetings of the Trust:

	(a)	All meetings of the Trust shall be convened by the Member Executive in consultation with the Chairman of
		the Trust
	(b)	The Chairman shall preside over all meetings of the Trust. In the absence of the Chairman, the
		Vice-Chairman-I shall preside over the meetings. If both Chairman and Vice-Chairman-I are absent, the
		Vice-Chairman-II shall preside over the meetings. If he/she is also absent, the Member present shall elect one
		from among themselves to preside over that particular meeting.
	(c)	`At least two meetings of the Board of Trustees shall be held each year. For meetings of the Board of`
		`Trustees, five members shall form the quorum. If a meeting cannot be held for want of quorum there shall be`
		`an adjourned meeting for which no quorum shall be required.`
	(d)	`There shall be at least one General Meeting of the Trustees every year. In case of emergency, the Chairman`
		`may call a Special General Meeting of the Trustees. One-fifth of the Trustees, or 10 Trustees, whichever is`
		`less, shall form quorum for the General Meeting. If the meeting cannot be held for want of quorum there shall`
		`be an adjourned meeting for which no quorum shall be required.`

12. Correspondence:

All correspondence of the DU-BMB Trust shall be made in the name of the Trust under the seal and signature

of theMember Executive of the Board of Trustees.

13. Staff of the Trust:

The Board of Trustees shall be responsible for the appointment of necessary staff of the Trust and for the fixation

of their salary and other benefits.

14. Registration of the Trust:

The Trust shall be registered as a Social Welfare Organization under the Societies Registration Act.

15. Fund of the Trust:

	`The fund of the DU-BMB Trust shall be raised from the following sources:`
	`(a)`	`Voluntary subscription / donation by alumni of the Department of Biochemistry and Molecular Biology,`
		`University of Dhaka;`
	`(b)`	`Voluntary subscription / donation / contribution by philanthropic persons and organizations;`
	`(c)`	`Voluntary subscription / donation / contribution by government, semi-government and non-government`
		`organizations, corporations,bodies etc;`
	`(d)`	`Voluntary subscription / donation / contribution by foreign nationals, organizations and governments.`

16. Management of Trust Fund and Operation of Bank Accounts:

	`(a)`	`The DU-BMB Trust Fund shall be collected against valid receipt under the seal and signature of the`
		`Chairman / Member Executive of the Board of Trustees. All money received in favor of the Trust shall be`
		`deposited within five days from the date of receipt in a scheduled Bank in Bangladesh in Savings Account, in`
		`FDR or in any other profit earning schemes, in the name of the DU-BMB Trust.The Trust shall have an`
		`operating fund of not more than Tk.10,000.00 (Taka ten thousand) only in Savings Account.`
	`(b)`	`All Bank Accounts of the DU-BMB Trust shall normally be operated under the joint signatures of the`
		`Chairman and Member Finance of the Board of Trustees. However, in the absence of the Member Finance,`
		`the Account shall be operated by the Chairman and the Member Executive.`
	`(c)`	`The Member Executive shall be entitled to keep in hand a cash of up to Tk.10,000.00 (Taka ten thousand)`
		`only to meet day to day expenses of the Trust.`
	`(d)`	`The Chairman of the Board of Trustees shall be entitled to sanction donation/subscription up to Tk.5,000.00`
		`(Taka five thousand) only subject to the approval by the Board of Trustees.`
	`(e)`	`All expenses for the realization of the objectives of the Trust shall be made from the profits of the Trust.`
		`However, the Trust Fund in excess of Taka Ten Million (1 Crore) can be allocated/spent for achieving the`
		`objectives of the Trust`

17. Audit:

The Accounts of the DU-BMB Trust showing details of income and expenditures shall be audited by a qualified

auditor appointed by the Board of Trustees. The audited report shall be placed before the General Meeting by the

Member Finance for approval.

18. Resignation, Removal and Suspension of the Trustees:

	`(a)`	`When a Trustee intends to resign he/she shall express the intention in writing. His/her letter in this regard`
		`shall be addressed to the Chairman of the Board of Trustees and approved in the meeting of the Board of`
		`Trustees.`
	`(b)`	`A Trustee of the DU-BMB Trust or an office-bearer of the Board of Trustees may be suspended or removed for`
		`his/her misconduct or activities prejudicial to the interest of the Trust by a resolution of the Board of`
		`trustees which shall not be passed unless it is endorsed by two-thirds of the members of the Board present`
		`in a regular meeting; no such resolution shall be passed in an adjourned meeting. Also, no such resolution for`
		`removal or suspension of a Trustee shall be moved without giving the concerned Trustee a notice to show`
		`cause and without giving him/her an opportunity in self defense.`

19. Bye-laws and Rules:

The Board of Trustees may make bye-laws and rules for smooth functioning of the DU-BMB Trust. However,

these resolutions shall be placed before the General Meeting of the Trustees for approval.

20. Amendment of the Constitution:

The Constitution may be amended or modified in a General Meeting of the Trustees by two-thirds majority of the

total members present in the meeting. Amendment proposals shall have to be sent to the Member Executive at

least two months before the AGM and the Members Executive shall circulate the proposals to all Trustees at

least one month before the AGM. Every amendment or modification of the constitution shall be notified to the

Directorate of Social Welfare, GOB within 30 days from the date of passing the resolution, for approval.